The dealership management system for Sri Lanka's vehicle import business.
Fleetcode replaces spreadsheets, WhatsApp chains, and shared drives with one platform — tracking every vehicle through a structured 7-stage import pipeline, from purchase to registration and delivery.
The reality today
Most dealerships are running on spreadsheets, WhatsApp, and memory.
Sri Lanka's vehicle import industry is documentation-heavy and regulation-sensitive — yet most dealerships still coordinate it through disconnected tools.
No central vehicle tracking
Staff check WhatsApp groups to find out where a vehicle is in the import pipeline.
Quotation version chaos
Multiple versions of the same quotation exist in different email threads — the wrong version gets sent to the customer.
Leads fall through the cracks
Walk-ins and Facebook enquiries are noted on paper or in personal phones; follow-up depends on individual memory.
Zero payment visibility
Finance doesn't know who has paid at least 1%, who owes the balance, or who is overdue, until someone manually checks.
Document chaos
Bills of Lading, customs documents, performa invoices, and registration papers are scattered across email, USB drives, and physical files.
No vehicle movement control
Vehicles leave the showroom for test drives or service with no formal gate pass, odometer record, or return deadline.
No reporting for decisions
Management asks "how many vehicles are in shipping right now?" and gets a different answer from every department.
Access control is non-existent
Any staff member can edit a confirmed quotation, see sensitive pricing, or delete a customer record.
The solution
One platform, from first click to final handover
Every stage of the deal — lead, quotation, purchase, shipping, customs, and delivery — lives in a single, auditable record.
Key outcomes
What changes when a dealership adopts Fleetcode
One system, not five
Replace spreadsheets, WhatsApp chains, and shared drives with one centralized platform.
Full pipeline visibility
Track every vehicle through the structured 7-stage import pipeline, with full document records at each step.
More leads converted
A proper CRM with structured stages, staff assignments, and automatic follow-up reminders.
Quotations under control
Issue quotations in three formats with multi-level approvals and full version history.
Two dashboards, one truth
An Admin Command Center and a personal Staff Workspace, backed by 7 exportable report types.
Data that's protected
Role-based access, two-factor authentication, and tamper-proof audit logs.
Inside Fleetcode
9 modules. One deployment.
Every module is active together — there's no separate tooling to buy, license, or integrate.
The import pipeline
7 stages. Every one of them audited.
From Purchase Management to Registration & Delivery, each step has defined required fields, document uploads, and an audit trail of who closed it and when.
“Already live in production at a leading Sri Lankan vehicle importer.”
Fleetcode is built on a proven operational foundation — now available as a commercial product for dealerships island-wide.
FAQ
Common questions
See Fleetcode running on your dealership's own data.
Book a walkthrough of the full 7-stage pipeline, quotation workflow, and reporting dashboards — no commitment required.